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Chesswood Junior School

Chesswood Junior School

Whole School Correspondence 2020-21

This area of the school website contains all letters sent to parents in this current term. We hope this will help families find any necessary and relevant letters quickly and easily, as we know how easy it is to misplace and lose important correspondence with the very busy lives families lead.

The area is split into Whole School Correspondence, Year 3 - 6 Correspondence respectively.

Whole School

2020 -21

Relationships and Health Education A letter regarding Relationships and Health Education, questionnaire to be completed by 7th July.  30th June 2021


Inset Day Childcare  A letter regarding the Inset Day Childcare taking place on Monday 7th June 2021. 25th May 2021

Homework Club A letter regarding Homework Club starting on Monday 17th May 2021, sign up via Schoolsbuddy. Thursday 13th May


Parents Evening Letter 4th & 6th May


A letter regarding Parents Evening on 4th & 6th May. Consultations with your child’s teacher will take place via telephone and bookings are to be made via SchoolsBuddy from tomorrow, and will close on 30th April. Tuesday 30th March

Summer Clubs Letter 2021 A letter regarding Summer Clubs 2021, signup available via SchoolsBuddy from Thursday 18th March Wednesday 17th March

Computer Screen Background Competition 2021 A booklet recognising all the wonderful entries to our recent computer screen background competition. Tuesday 16th March

Public Health Reopening Letter The director of Public Health, Dr Tony Hill, has contacted all schools in West Sussex this afternoon and requested we forward his letter to all families ahead of schools reopening on Monday 8th March. Friday 5th March

What Will School Be Like? March 2021 A presentation shared with parents; it is strongly advised that parents go through this with children prior to whole school returning on Monday 8th March. Thursday 4th March

Monday March 8th Opening Letter The letter opposite has been communicated to ensure all parents are well informed about information that affects their child's attendance from Monday March 8th. It is important that all families read the letter in full so they are well placed to understand and take action in partnership with the school and to the best advantage of their child. Monday 1st March

'Living in Lockdown' Writing Competition Details of a writing competition led by West Sussex. The closing date is Thursday 22nd April, and entries need to be emailed to Click on the picture for more information. Friday 26th February

Keeping Children Safe During Out-of-School Settings: DfE Guidance Information and guidance for parents, including FAQ's, surrounding keeping children safe during community activities, after-school clubs and tuition. The webpage is accessed via or a document including the webpage is attached. Wednesday 24th February

Evidence Summary: COVID-19 Children, Young People and Education Settings DfE Document A document circulated to parents with information and evidence surrounding COVID-19, children and education settings, including information on the current state of the pandemic, transmission rates and safety precautions in education settings. Wednesday 24th February

DFE Activity Video Clips The letter advertises an opportunity for children and families to get involved with a Department for Education project to share clips of simple, engaging and inspiring activities. Deadline for clips 3p.m  Thursday 11th January - short notice! Email clips to  Tuesday 9th February


Year 6 Bristol residential

The Year 6 Bristol residential to be held in July 2021 has now been cancelled.   Refunds will be made to parents by cheque.   Please complete the attached form to confirm to whom cheques should be payable.


Friday 29th January

If you are using a mobile device click here to access the form. 

Inset Day childcare on 10th March 2021 This letter outlines the Inset Day childcare available for families of critical workers. Wednesday 27th January

School Opening Update and Lighter Learning Guidance This letter outlines the upcoming school opening update for the February half term and INSET day, and outlines details of upcoming lighter learning days and the computer background competition. Wednesday 27th January

New Learning Guidance This letter outlines new guidance and practice for learning, starting from Monday 25th January. Friday 22nd January

Autumn Achievement Reports Available This letter confirms that we have now processed all children’s achievement reports from the autumn term and they are available with each families' parent portal now. Tuesday 19th January


Limited Community Opening Update All families should read this letter in full: 

we have set out important guidance for all families that we hope will bring clarity to all whether your child is home learning, currently in school or whether you are debating which option you should take for your child. This letter will take approximately 15 minutes to work through – please read the full contents so you can be confident of school arrangements and expectations.

Friday 8th January

Home Learning Arrangements This letter confirms arrangements for all families regarding the arrangements for home learning. Tuesday 5th January


Limited community opening

This letter confirms arrangements for children who have been successful in securing a limited community space due to parents designated as critical workers or children being vulnerable.

A form MUST be completed and specific criteria must be met to secure a limited community opening space. If you believe you may be eligible please visit: 

Chesswood Junior School - Spring 2020 - Limited Community Opening

Places are allocated where it is absolutely essential, otherwise children are expected to access the home learning programme reducing transmission within school.

Tuesday 5th January


School Opening 4th January

In response to national and local news, including school closures in Brighton and Hove, this letter sets out school opening arrangements for Monday 4th January.

We are open from Monday 4th January with some risk assessment adjustments, read letter for
further information regarding arrangements and expectations.

Chesswood Junior School is now at the Stage 4 Red - risk assessment due to the significantly increased rates in the local community.

Sunday 3rd January


Parents Evening

 19th & 21st January

Details of the upcoming Parents Evenings, happening on Tuesday 19th & Thursday 21st January. This includes the rules that need to be followed to ensure our COVID-19 Risk Assessment is adhered to, how to book, and a map for parents to use to ensure you enter and exit correctly. Friday 11th December 

Christmas Card Competition 2020 A booklet revealing the winners of the Christmas Card Competition 2020, together with the highly commended artists! Friday 4th December

COVID Case 1-12-2020 This letter confirms we have been made aware of one positive case in our school community. It provides general guidance but there is no specific action to take for families receiving this letter. 1st December 2020
COVID Case 23-11-2020 This letter confirms we have been made aware of one positive case in our school community. It provides general guidance but there is no specific action to take for families receiving this letter.

The small number of children who have been in close contact with the individual who has tested positive for coronavirus (COVID-19) have received a letter informing them that their child must stay at home for 14 days.

23rd November 2020

Further Information Covid Case Confirmation This letter confirms that we have been made aware of one positive case within Chesswood Junior School. However in line with national guidance and through consultation with the DfE there is no further action required for any child or staff memebr at school  Monday 16th November

Harvest Festival 13th November 2020 Information for parents about non uniform day in aid of Turning Tides Harvest appeal. Wednesday 11th November


Christmas Card Competition 2020 Information for parents and children about the Christmas Card Competition 2020. All entries must be handed to Miss Wakeford in the school office by 9am Monday 30th November. Friday 6th November

Christmas Lunch Information A poster regarding Christmas Lunch. If you would like your child to have a Christmas meal on Wednesday 16th December please book online at please book no later than Sunday 6th December. Thursday 5th November

Open Evening 2020 Details of the virtual open evening event on Wednesday 11th November 2020, 5:30pm-8:30pm, for Year 2 families. Monday 2nd November

Parents Evening Update Due to the announcement of another national lockdown on Thursday 5th November, we have had to make some changes to the parents' consultation meetings. The most significant change is that appointments on Thursday will now be held via a phone call. This letter outlines the new procedure for Parents Evening. Monday 2nd November

Teaching Assistant Vacancies A letter to parents explaining the two TA job vacancies currently available, together with job description. Friday 23rd October

New System for reporting new COVID-19 Symptoms Please see the attached letter for information about our new system for reporting new COVID-19 sypmtoms. Tuesday 20th October

Guidance for Use of Face Coverings in School

Guidance for the use of face coverings in school.

Please note that until Monday 26th October, we are in the Amber zone. We would encourage parents to wear masks before you enter the school, on the playground or queueing at drop off and pick up times, and respect the request for a 2m+ distance at all times.

Monday 19th October

Updated Regarding the Positive COVID 19 Case Further to the information sent on Sunday regarding the positive case in 4EV, Mr Jolley and the leadership team have looked again at our communication with families receiving the 'general notification and information' letter. This letter includes more detailed information to avoid unnecessary worry or concern for any family, whilst rightly protecting the identity of any person (adult or child) testing positive. Monday 19th October

COVID 19 Case 18-10-20 This letter confirms we have been made aware of one positive case in our school community. It provides general guidance but there is no specific action to take for families receiving this letter.

The small number of children who have been in close contact with the individual who has tested positive for coronavirus (COVID-19) have received a letter informing them that their child must stay at home for 14 days.

Sunday 18th October


Parents Evening Details of the upcoming Parents Evenings, happening on Tuesday 3rd November 3:50pm-7:00pm (last appointment 6:50pm) and Thursday 5th November 3:50pm-5:30pm (last appointment 5:20pm). This includes the rules that need to be followed to ensure our COVID-19 Risk Assessment is adhered to, how to book, and a map for parents to use to ensure you enter and exit correctly. Thursday 15th October

Friends of Chesswood AGM - Tuesday 20th October 2020 A letter with details of the next Friends of Chesswood AGM, being held on Tuesday 20th October at 10am. This is a virtual meeting on Microsoft Teams which should finish by 11am. Friends of Chesswood is our PTA group responsible for arranging fun social events for the children and fundraising at the same time. Everyone is welcome to this meeting. Wednesday 14th October

Introducing the New Parent Governors A letter from Liz Dolby, Chair of Governors, introducing the three new parent governors, including a short original election biography from and photograph of each new governor. Wednesday 14th October

Wrap Around Care - Autumn 2 Half Term Bookings are now open for the next half term for Breakfast Club & After School Club. Bookings need to either be done online via SchoolsBuddy or by returning the booking form with a cheque payment to the school office. Tuesday 13th October

Flu Vaccinations Information for Parents

A message for parents surrounding the flu vaccination day on Thursday 26th November. Children will be bringing home a flu vaccination letter and form. The form needs to be completed to show whether you consent or not and returned to the class teacher by Monday 19th October.

An information leaflet from Public Health England is attached.

Thursday 8th October

Hello Yellow - Friday 9th October 2020

Information for parents around Hello Yellow, inviting Chesswood children to wear something yellow on Friday 9th October 2020 to raise awareness to support young people's mental health on World Mental Health Day.

We are not asking for donations, however if you feel you would like to and are able to, please do so via the Young Minds website:

Friday 2nd October


COVID 19 Safety Letter

Updated in line with PUBLIC HEALTH ENGLAND GUIDANCE published 23rd September


There continues to be significant confusion about school attendance when ANYONE in a household is displaying ANY ONE of the three COVID 19 symptoms. We have created a guide to help remove any remaining uncertainty for any member of the school community.

Updated! Friday  25th September


NHS TEST & TRACE This is an important letter to share some information on how we can work together to make sure we can continue to give children and young people the best education in the safest
way possible.
Wednesday 23rd September


Child and road safety letter

We are asking EVERY FAMILY to complete a new on-line questionnaire that will help us understand parent perspectives and concerns; and represent these with local and county councillors on your behalf. Ultimately, we hope to improve both children’s safety and maintain the support of the vast majority of families in doing so – so we really need to hear your views in this questionnaire.

Tuesday 22nd September


E-Safety Guidance Leaflet An online safety guidance leaflet for all parents to read as a reminder about what to be aware of and what to do if problems arise. Wednesday 16th September

Home Learning when children are in isolation A letter outlining the school's provision for home-learning if a child is forced to self-isolate for Covid related reasons.  Wednesday 16th September

Inset Day Childcare

Friday 23rd October 2020

A letter setting out the information regarding the Inset Day Childcare arrangements at Chesswood together with a booking form.   Bookings can also be made via SchoolsBuddy. Wednesday 16th September

Ladydell Rd

Do not enter in cars

Please do not enter, stop, park or turn around in Ladydell Road in any car that you are driving or are a passenger in. Please remain outside of the cul de sac between these times:

Morning 8;15 a.m. until 9 a.m.

Afternoon 2:50 p.m. until 3:40 p.m.

Tuesday 15th September


COVID 19 What to do guide This quick reference guide provides all members of school community with the details of action needed in a wide range of COVID-19 scenarios, it also confirms when a child or adult may return to school premises. Friday 11th September


URGENT Covid 19 symptoms and action

This letters sets out what parents must do should anyone in their household display COVID 19 symptoms:

A new, continuous cough
High temperature
 Loss, change in normal sense of taste or smell



Wednesday 9th September


Collection and use of cars near the school

Things have settled down noticeably today. There are some smaller issues and clarifications to help ensure things go even more smoothly for everyone. Firstly, thank you to all families for helping and being so considerate of others at drop off and collection today – this has been greatly appreciated.

We have had two concerns raised with us and it is important to address in relation to:

  1. collection of children.
  2. Cars stopping and parking on zig zag lines or across neighbours’ driveways
Tuesday 8th September


Arrival & Collection Time Update We have made some adjustments to arrival and collection ready for day 2, Tuesday 8th September. We are hoping the adjustments will allow a better balance of numbers at each gate. It is now vital that years 4 and 6 do not arrive after 8:35am and years 3 and 5 do not arrive before 8:45am at school entrances. If you are early, please wait in larger public spaces e.g. Homefield Park or North of the train line before the pedestrian bridge. Monday 7th September


Year Group Timetables Children attend in PE kit on specific days due to changing restrictions for boys and girls. For PE times and other timetabled items in your child's school week please click on the appropriate image opposite to open the relevant web page where the latest timetables have been updated. Wednesday 2nd September

Year 3-6


New Family Induction Presentation The family induction presentation for all new families joining Y3 in September 2020 includes all essential information to support a successful start for all from Monday 7th September. The presentation is a power point with an audio presentation from the head teacher. As there is such a wide range of information available the presentation is in excess of one hour. Tuesday 1st September 2020

Updated Arrangements September 2020

This letter sets out updated details from the letter sent out in July in response to changing guidance and circumstances. It details arrangements across many areas of school life upon the return in September and I would encourage all families to read its entire contents fully to ensure you are well prepared for the arrangements in the autumn term. The letter covers:

  • Risk Assessment Overview
  • School Attendance
  • School Day Organisation
  • Collection & Drop Off
  • School Uniform
  • Belongings
  • Teaching and Learning
  • Government Catch Up Funding
  • Before and After School Care Club
Friday 28th August 2020




Breakfast & After School Clubs - September 2020 Letter to parents regarding the Wrap Around Care facilities available at Chesswood from September 2020. Thursday 16th July 2020

Inset Day Childcare - 3rd & 4th September 2020 Letter to parents regarding the Inset Day Childcare facilities we are offering on Thursday 3rd & Friday 4th September 2020.   Bookings may be made online via SchoolsBuddy or on the attached booking form.   Bookings must be made by Monday 20th July 2020. Tuesday 14th July 2020

Summer Reading Challenge Information on the Summer Reading Challenge run by West Sussex Libraries. Thursday 9th July

Downsbrook Summer Holiday Club






Communication from Downsbrook School with details of their care club over the summer holidays. This includes a letter about the club, booking form and activity plan.






Thursday 9th July

Transition Links A number of parents contacted the school today stating difficulty in finding the class pages for transition today. This letter includes a table with hyperlinks to each class to help parents find the correct page. Wednesday 8th July

2020-21 Class Confirmation This letter contains the basic and key information in advance of transition day tomorrow, either online or at school for those children currently attending. Tuesday 7th July

September Arrangements

This letter sets out details across many areas of school life upon the return in September and I would encourage all families to read its entire contents fully to ensure you are well prepared for the arrangements in the autumn term. The letter covers:

  • Risk Assessment Overview
  • School Attendance
  • School Day Organisation
  • Collection & Drop Off
  • School Uniform
  • Belongings
  • Teaching and Learning
  • Government Catch Up Funding
  • Before and After School Care Club
Tuesday 7th July

September 2020 Update: Please Read A letter from Mr Jolley around updating parents about school reopening in September, after school club care arrangements and new classes for September 2020. Friday 3rd July

School Meal Menu The Chartwells school meal menu. Thursday 18th June

School Capacity Update - Maximum Capacity This letter from the head teacher follows the School Capacity and Keeping in Contact letter sent on 5th June, and updates parents on the current school capacity, which is nearing maximum. Wednesday 17th June

Summer Holiday School Opening This letter explains where the school stands on potentially opening during the Summer Holidays, and the reasoning around the decision.  Friday 12th June

COVID - 19

Parent updated information

School Capacity and Keeping in Contact

This letter, written by the head teacher, sets out important information for parents about school capacity and admission arrangements for the remainder of the summer term. It also shares information about the keeping in contact arrangements, that also need to change now more staff are required to work on the school site.

Friday 5th June 2020
COVID-19 School Risk Assessment In preparation for expanding school capacity risks and hazards in all areas of school life have been considered by school leaders. Working in collaboration with school staff, Union representatives, Governors and families we have set out our intended control measures. The risk assessment will remain a live document and will be updated in collaboration with the school community to ensure that we can, together, keep the risks of infection to an absolute minimum whilst welcoming back larger groups of children. Thursday 21st May


Summer Booking Arrangements Open

This letter from the head teacher sets out the arrangements for expanding school capacity for Year 6 children whilst maintaining and prioritising attendance for children of Key Workers and Vulnerable children in all year groups.

Thursday 21st May


Olivia Pye - 6OP Looking on the bright side

The positives of teaching in lockdown. Miss Pye has written a blog for Government - it gives a positive insight to the new skills and the creativity teachers have used during this lock down period.


Thursday 21st May

Safely Reopening - Paul Wagstaff WSCC Please find a link from the Director of Education and Skills Statement about schools opening safely. Wednesday 20th May

Letter to school - Phased Reopening


The Director of Education and Skills in partnership with representatives of schools is promoting the key principles within this document. Chesswood Junior School leaders will work within this set of principles and support them. Wednesday 20th May

Letter to all parents from Paul Wagstaff WSCC  Please find a letter attached to all parents from Paul Wagstaff, West Sussex Director of Education and Skills.  Monday 18th May 


Expanding Capacity Data Overview

Please find a link to the data overview from parent responses to the 'expanding pupil capacity'.  We received 381 responses accounting for more than half of our families. Parents have shared in excess of 1000 questions and comments.

Monday 18th May

WSCC Expanding Capacity Please find a link to a letter for all families from Paul Wagstaff, West Sussex Director of Education & Skills.   Friday 15th May

Building Capacity Monday 1st June

Please find a link to the head teacher's letter that provides parents with an update on our progress towards a plan to expand capacity from Monday 1st June

We would request ALL families read the letter and, most importantly, complete the online form by Friday 15th May 4:00 p.m. it may be found at:

Thursday 14th May

Building capacity - Monday 1st June

Please find a link to the head teacher's letter in response to the Prime Minister's announcement on Sunday 10th May and the further guidance published on Monday 11th May. This further guidance may be found at:

We would request ALL families read the letter and, most importantly, complete the online form by Friday 15th May 4:00 p.m. it may be found at:

Monday 11th May

Summer Term Arrangements

Letter from the head teacher detailing arrangements for the summer term:

  • Limited community opening
  • Free School Meals
  • Home-School Contact
  • Learning Arrangements
  • Computing and online safety
  • Managing Worries
  • School Nursing Service
  • Frequently Asked Questions
  • Chesswood TV
Tuesday 21st April

Covid-19 Letter from the head teacher to reflect new national guidance on children attending school when 'absolutely necessary'. It describes limited community opening arrangements for key workers and vulnerable children. It sets out arrangements for free school meals, getting your questions, queries and concerns answered; how to contact teaching teams; the different arrangements for learning and teaching. Tuesday 24th March

Covid 19 Letter from the head teacher requiring a parent response to prepare for limited community opening. Wednesday 18th March


This letter was written by the head teacher for all parents. It sets out the the school position at this time until superceded by other communication. It sets out some changes following risk assessment that the school have taken to reduce risks.

Thursday 12th March




  1. Expanding capacityPDF File

  2. Interim expansion parent letterPDF File

  3. Summer Term ArrangementsPDF File

  4. 2020.05.15 Parents LetterPDF File

  5. Summer Opening LetterPDF File

  6. Capacity Update NEWPDF File

  7. WEEKS 1-3 REVISED MENU june 1stPDF File

  8. September Update letter 3rd July 2020PDF File

  9. September arrangementsPDF File

  10. 2020-21 Class Confirmation - UsePDF File

  11. Transition 2020-21 web linksPDF File

  12. Summer 2020 booking formPDF File

  13. summer holiday updatePDF File

  14. summer plan 2020PDF File

  15. Summer Reading Challenge 2020 Silly SquadPDF File

  16. Letter re Inset Day Childcare 3rd & 4th September - yrs 3 to 5PDF File

  17. Letter to parents re Wrap Around CarePDF File

  18. September arrangements - August updatePDF File

  19. September 2020 arrival and collection arrangementsPDF File

  20. Day 1 ConfirmationsPDF File

  21. Day 2 ConfirmationsPDF File

  22. What to do - Covid 19xPDF File

  23. Ladydell road - no entry for cars - parent letterPDF File

  24. Day 3PDF File

  25. Letter re Inset Day Childcare 23rd OctoberPDF File

  26. Home Learning during isolationPDF File

  27. Online Saftey Guide for ParentsPDF File

  28. ANY ONE letterPDF File

  29. 23rd September - PHE letter to parents and guardiansPDF File

  30. Hello Yellow (1)PNG File

  31. PHE Parents leafletPDF File

  32. Breakfast Club Autumn (2) Booking FormPDF File

  33. After School Club Autumn (2) Booking FormPDF File

  34. New Parent GovernorsPDF File

  35. Notice of AGM 2020PDF File

  36. Parents Evening November 2020 FINALPDF File

  37. Parents Evening Novermber 2020 MapPDF File

  38. General Case Alert letter 18-10-20PDF File

  39. General Letter +PDF File

  40. Guidance for use of Face Coverings in SchoolPDF File

  41. Online Report FormPDF File

  42. Parents Evening November 2020 MapPDF File

  43. Parents Evening November 2020 UpdatePDF File

  44. November Open Day and Evening school letters - WebsitexPDF File

  45. Teaching Assistant Advert November 2020PDF File

  46. Teaching Assistant Job Description November 2020PDF File

  47. Christmas Menu 16th December 2020PDF File

  48. A3 Poster - Christmas Card 2020PDF File

  49. Harvest Festival non uniform day 13th NovemberPDF File

  50. Letter attachmentPDF File

  51. General Letter +PDF File

  52. General Letter + 23rd NovPDF File

  53. General Letter +PDF File

  54. Christmas Card Competition 2020PDF File

  55. Parents Evening January 2021PDF File

  56. Parents Evening January 2021 MapPDF File

  57. January openingPDF File

  58. Confirmation LetterPDF File

  59. Home Learning Letter January 2021PDF File

  60. Limited Community Opening Update LetterPDF File

  61. Achievement Report Parent Letter - Autumn 20PDF File

  62. Letter Lockdown Learning GuidancePDF File

  63. School Opening and lighter learning letter FINALPDF File

  64. Letter re Inset Day Childcare 10th MarchPDF File

  65. DFE Half Term Video ClipsPDF File

  66. DfE_Evidence_summary_COVID-19_-_children__young_people_and_education_settingsPDF File

  67. Out of School Settings webpagePDF File

  68. writing competitionPDF File

  69. March arrangementsPDF File

  70. What will school be like for children - March 2021 return (002)PDF File

  71. PH reopening letterPDF File

  72. Application for Clubs Summer 2021PDF File

  73. Computer Screen Background booklet compressedPDF File

  74. Parents Evening May 2021PDF File

  75. Homework Clubs - Parent Letter FinalPDF File

  76. Letter re Inset Day Childcare 7th JunePDF File

  77. Letter to parents Y6 beach tripPDF File

  78. RHE Parent Consultation LetterPDF File